315 hours of admin a month.Now nearly two people back on real work.
The MyRepublic Group HR team in Singapore was buried under repetitive admin. We mapped it, measured it, then quietly automated the heavy lifting. Same team, same headcount, far more time for actual people.
- 315
- Hours of admin a month
- 283
- Hours back every month
- 127
- Repetitive tasks mapped
The HR team was buried.All by hand, every month.
127 repetitive tasks across hires, leave, exits and payroll changes. 30 manual workflows behind them. Forms chased managers by email, data was rekeyed into spreadsheets, and every month end report started from a blank page.
None of it was broken exactly. It just quietly consumed 315 hours a month, which is close to two full time people doing nothing but admin.
"Nobody sets out to build 30 manual workflows. They grow one reasonable exception at a time, until the team is working for the process instead of the people."
127 repetitive tasks
Hires, leave, exits and payroll changes. The same steps repeated by hand, every single month.
30 manual workflows
Approvals lived in inboxes. Forms chased managers by email and stalled the moment someone went on leave.
Ten versions of the truth
Employee data rekeyed across spreadsheets. Nobody could say with confidence which file was current.
Month end from scratch
Every report rebuilt manually. Days of effort spent assembling numbers instead of acting on them.
Mapped, measured,then quietly automated.
No big bang rollout. The team worked through the list task by task, using the HRMS platform to carry the workflows people used to carry themselves.
We mapped every touchpoint
Each task written down end to end, from the trigger to the final approval, with the people involved at each step.
Then measured the real cost
Time logged against each task. Not estimates. The measured hours made the case for what to fix first.
Automated the heavy lifting
Approval flows route themselves. Onboarding, leave and exit packs generate in minutes, not afternoons.
One source of truth
Employee records live in one place. Managers self serve, HR stops rekeying, reporting builds itself.
Same team.283 hours back a month.
Before
- 315 hours of admin absorbed every month
- 127 repetitive tasks handled by hand
- 30 workflows chased over email
- Employee data rekeyed across spreadsheets
- Month end reporting rebuilt from scratch
After
- 283 hours handed back to the team each month
- Repetitive tasks triggered and tracked automatically
- Approvals route themselves, with a clear audit trail
- One employee record, current and shared
- Reporting available on demand
283 hrs
Handed back every month
~90%
Of mapped admin time removed
127
Repetitive tasks automated or retired
Same
Headcount, far more capacity
Outcomes from this engagement. Individual results may vary depending on scope, industry and implementation.
The hours were the headline.The change went further.
Once the admin stopped eating the month, the effects showed up everywhere else. Faster decisions, cleaner records and a team with the capacity to take on more.
HR became a people team again
Time that used to go into chasing forms now goes into hiring, onboarding and looking after the people already here.
Managers stopped waiting
Approvals, leave and employee changes move the same day instead of sitting in an inbox until someone remembers.
Cleaner data, calmer audits
One current employee record with a clear trail behind every change, so compliance checks stop being a scramble.
Room to grow without adding heads
The same team can absorb more hires and more change, because the admin no longer scales with the headcount.
"The work did not change what the team does. It changed how much of the month they spend doing it."
MyRepublic Group, People and Culture, Singapore
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